PA to MD - Nuclear Energy Water

Midlands

This vacancy is now closed

Morgan Sindall Infrastructure
Ref
61765
Vacancy title
PA to MD - Nuclear Energy Water
Function(s)
Administration/Secretarial
Contract type
Full time permanent
Region
Midlands
Location(s)
Rugby
Description

PA to MD   

Location: Rugby 

Talented people are the key to our success 

About us: 

Would you like to work for a progressive and ambitious company which is also one of the most successful within the UK construction and infrastructure industry?  

Morgan Sindall provides national construction and infrastructure services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves. 

Opportunity: 

We have a fantastic opportunity within our Construction & Infrastructure business for an ambitious and talented PA to the MD for Nuclear Energy Water. 

The successful candidate will work closely with the MD to provide a flexible, confidential and efficient secretarial administrative service by undertaking a wide range of complex tasks and responsibilities. 

We are looking for people who share our passion for the project at hand whilst also being able to work within a fun and hardworking team environment. 

Responsibilities: 

As a PA to the MD you will:

  • Provide confidential administrative and PA support to the managing director of Nuclear Energy and Water business unit.
  • Diary management for the managing director
  • organising meetings with staff members, members of the Board, and key external customers
  • Take a proactive approach in order to ensure that the managing director is fully prepared and briefed for all engagements, both internal and external
  • Supervise the day-to-day workload of the senior secretaries who support the other business directors
  • Maintain the managing director files, records and documentation in an organised and systematic basis, paper based and electronic, on a regular basis to ensure it is kept up to date
  • Answer phones and direct all incoming calls appropriately promptly and efficiently
  • Receive and action all incoming and outgoing electronic communications as indicated and within a reasonable timescale
  • Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Implement arrangements to support the daily activities of the managing director including travel arrangements, arranging functions and other professional activities supporting their work
  • Assess and determine priorities and actions, in liaison with the managing director and ensure that appropriate action is taken within timescale to ensure that problems are resolved
  • Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders
  • Ensure that all company and Board meetings are properly convened, constituted, conducted and recorded. Take necessary steps to ensure that all decisions made are communicated to the relevant parties and that actions are taken forward and implemented
  • Ensure that Board members have the information and support they require to operate effectively, this may include coordinating overseas visits
  • Deal with and support other general administrative matters, as agreed
  • Undertake any other reasonable tasks as requested by the managing director
  • Provide exemplary leadership in full support of our Perfect Delivery philosophy and Values 

Previous experience as a PA is preferred. The role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts is essential; as such experience of successfully working with senior management is a pre requisite. The right candidate must be proficient in all Microsoft office and email management.

About NuclearEnergyWater Business Unit:

Our teams work within the nuclear, energy and water sectors. We help our customers make the most of their existing assets, as well as building new assets to continually improve the UK’s energy and water infrastructure. We do this by putting our customers first, using innovative ideas and challenging the status quo.

Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation.  We are also an Investors in People company.

 

Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.

In the recruitment process all applicants are required to provide the necessary right to work information and documentation.

 


Positive about women into construction    Investors in People