Vacancy details

Division
Morgan Sindall Property Services Limited
Ref
67957
Vacancy title
IMS Administrator
Function(s)
Administration/Secretarial, SHEQ
Contract type
Full time permanent
Region
National
Location(s)
London
Description

Salary: up to £26,000 per annum

Benefits:

23 days holiday plus bank holidays, Accident Cover - B&CE Scheme, Life Assurance – B&CE Scheme, Company van if required (work use only), Career progression with our Training and Development programme, Company Uniform, Cycle to Work Scheme, Oracle benefits; including Cashback, voucher codes, shopping vouchers, reloadable cards, discount holidays etc., Eye Care Vouchers, Share Save schemes, 1 Professional Subscription per annum, Paid voluntary work

About the company

At Morgan Sindall Property Services (MSPS) we believe that talented people are key to our success. There’s nothing that excites us more than finding and developing talent and empowering people to be the best they can be.

We are the leading provider of building maintenance services within the public sector; providing repairs, planned & void refurbishments and compliance services to over 200,000 properties nationwide.

As a company we love pushing boundaries, challenging the status quo and doing things differently to provide the best possible outcomes for our employees and customers. Whether it’s investing in new technology, developing the careers of our people or creating last legacies within the communities we work; we love knowing that we keep moving forward.

About the team

 

MSPS operates a decentralized philosophy. This means that while we maintain a strong and consistent approach to the way we work, our teams and contracts have the flexibility to tailor and adapt their delivery to meet the needs of our customers.

 

With over 30 different contracts nationwide, our teams are empowered to make decisions based on what is right for the project, ensuring our customers always comes first.

 

About The Role

 

Manage administrative duties within a geographically dispersed team of HSE Managers ensuring adherence to legislation and internal policies / procedures.

 

To support the activities of the BI & IMS Department with the implementation of the business health, safety, environment and quality (HSEQ) strategy and long-term business plans, helping to cultivate a culture of safe behaviours, quality assurance and continuous improvement.

 

Your key responsibilities:

 

  • Provide effective support to the BI & IMS team.
  • General administrative duties including correspondence, reports, spreadsheets, memos, e-mails and filing.
  • Make use of computerised packages, e.g. Word, Excel and Outlook to assist the BI & IMS function. Also undertake copying, laminating, scanning and other similar duties.
  • Conduct general and specific tasks including support with IT, new starter requirements, manage invoices and payment, maintain relevant Group and MSPS Management information.
  • Arrange meetings, organise meeting rooms, catering and other supplementary requirements including support with the preparation of presentations.
  • Assist with the arrangements and administration of Group, internal and external assurance activities including the collation and filing of reports.
  • Assist with the ‘Action Management’ programme as directed including preparation of reports.
  • Assist with the development and ongoing maintenance of the integrated management system including document presentation, assisting with document control and maintenance of Oracle (intranet) and IMS document repository (SharePoint).
  • Assist with the collation and preparation of HSEQ data and information on behalf of the Head of IMS to support the preparation of performance reports.
  • Assist with the maintenance and management of certifications, memberships, licenses and subscription services managing invoices and payment as required.
  • Collaborate with the MSPS communications and marketing teams and assist with BI & IMS departmental communications.
  • Support and collaborate with others concerning Management Information, uploading information and maintaining access controls to data and information.
  • Undertake administrative duties assisting the HSE Managers and procurement teams with the management of the MSPS supply chain
  • Assist the team in the registration and administration of internal and external recognition schemes including preparation and submission of award entries.
  • To undertake other duties appropriate to the level and character of work as may reasonably be required within the BI & IMS department and wider business. Significant permanent changes in duties will require agreed revisions to be made to this role profile.

 

About You

 

  • Preferably experience in similar role.
  • Ability to produce factual, clear and concise reports.
  • Strong IT, Microsoft and skills are a pre-requisite.
  • Ability to travel as required as you will be expected to be an active presence on site and office locations throughout MSPS.
  • Familiar with internet/intranet platforms for example Oracle (intranet) and SharePoint (IMS document repository).
  • Excellent organisational skills
  • Good communication skills both written and oral.
  • Ability to build effective relationships across the business.
  • Self - motivated and courage to suggest ideas, initiatives and improvements to drive efficiencies and a more effective way to work.
  • Ability to facilitate and co-ordinate functional activities.

 

To be part of a successful team and build your future career with Morgan Sindall please apply now

This is a fantastic opportunity to join one of the leading industry sector companies where we recognise the value of diversity, flexible working and that talented people are key to our success.

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