Vacancy details

This vacancy is now closed

Division
Morgan Sindall Construction and Infrastructure
Ref
68272
Vacancy title
PA to Area Directors
Function(s)
Administration/Secretarial
Contract type
Full time permanent
Region
North West England
Location(s)
Manchester
Description

PA to Area Directors 

Location: Salford Quays, Manchester (occassional travel to Liverpool)

Talented people are the key to our success 

We can potentially consider certain types of flexible working in this role for the right candidate, subject to meeting business needs.”

About us: 

Would you like to work for a progressive and ambitious company which is also one of the most successful within the UK construction and infrastructure industry?  

Morgan Sindall provides national construction and infrastructure services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves. 

Opportunity: 

We have a fantastic opportunity within our Construction & Infrastructure business for an ambitious and talented PA to the AD.

The successful candidate will work closely with the AD to provide a flexible, confidential and efficient secretarial administrative service by undertaking a wide range of complex tasks and responsibilities. 

We are looking for people who share our passion for the project at hand whilst also being able to work within a fun and hardworking team environment. 

Responsibilities: 

As a PA to the AD you will:

  • Provide confidential administrative and PA support to the area directors
  • Diary management for the area directors
  • Organising meetings with staff members, members of the Board, and key external customers
  • Take a proactive approach in order to ensure that the area directors are fully prepared and briefed for all engagements, both internal and external
  • Supervise the day-to-day workload of the senior secretaries who support the other business directors
  • Maintain the area directors files, records and documentation in an organised and systematic basis, paper based and electronic, on a regular basis to ensure it is kept up to date
  • Answer phones and direct all incoming calls appropriately promptly and efficiently
  • Receive and action all incoming and outgoing electronic communications as indicated and within a reasonable timescale
  • Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Implement arrangements to support the daily activities of the managing director including travel arrangements, arranging functions and other professional activities supporting their work
  • Assess and determine priorities and actions, in liaison with the managing director and ensure that appropriate action is taken within timescale to ensure that problems are resolved
  • Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders
  • Ensure that all company and Board meetings are properly convened, constituted, conducted and recorded. Take necessary steps to ensure that all decisions made are communicated to the relevant parties and that actions are taken forward and implemented
  • Ensure that Board members have the information and support they require to operate effectively, this may include coordinating overseas visits
  • Deal with and support other general administrative matters, as agreed
  • Undertake any other reasonable tasks as requested by the area directors
  • Provide exemplary leadership in full support of our Perfect Delivery philosophy and Values 

Previous experience as a PA is preferred. The role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts is essential; as such experience of successfully working with senior management is a pre- requisite. The right candidate must be proficient in all Microsoft office and email management.

About the Manchester and Liverpool areas:

Morgan Sindall is very active across the North West with a strong presence in Merseyside and Greater Manchester.

Recent schemes delivered in the North West region include Alder Hey - Institute in the Park Phases 1 and 2 £20m and Merseyside Police’s £46m Operational Command Centre in Speke. The company has also recently completed and handed over a flagship 148,000 sqft office building for Bupa at Salford Quays and a £16.6m extension to the Co-operative Academy school in the suburb of Blackley, North Manchester.

Morgan Sindall are currently on site constructing a new £46m Arts and Humanities building for Manchester Metropolitan University and a new multi-storey car park and residential scheme at Salford’s New Bailey development. In Liverpool they are currently working in partnership with Liverpool City Council on the Paddington Village scheme in the city’s Knowledge Quarter; the phase 1 infrastructure works are well underway with The Spine, a £35m commercial scheme housing the Royal College of Physicians Northern HQ, also now on site. Morgan Sindall has also been selected as preferred contractor for the new £64m Copperas Hill project with Liverpool John Moores University, the £35m CSE Building for University of Salford and on two key schemes for Manchester City Council – the £15m Hammerstone Road Depot and the £18m Gorton Community Hub.

With over £500m worth of opportunities in the immediate pipeline for our key clients including Merseyside Police, Peel, Liverpool City Council, Manchester City Council and University of Salford it is a very exciting time for the North West region with fantastic opportunity for sustainable growth

Our projects are delivered to the highest quality standards and our teams are exemplary in providing exceptional customer service; truly embracing the ethos of collaborative working. We are passionate and take pride in our projects which ensures that working with us is a positive experience.  As part of our growth we are now looking for likeminded people to share in our passion and perfect delivery philosophy

We have a strong pipeline of opportunities across the Northern region and the appointment of Area Directors to head our operations in Manchester and Liverpool will be a strategic move which will enable us to build upon recent successes and ensure that we have the focus to deliver exceptional customer service. Being an integral part of the North Senior Management team will enable you to be involved in key decisions that will shape the future of the business.

 

Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation.  We are also an Investors in People company.

Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.

In the recruitment process all applicants are required to provide the necessary right to work information and documentation.

Morgan Sindall has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. Please note that any CV’s submitted will be deemed as gifted to Morgan Sindall and any agency terms & conditions associated with the use of such CVs will be null and void.

 

 

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