HR Co-ordinator

Generic title

Assistant

General Description

A technical or functional support role expected to support closely defined tasks within company procedures and industry standards. The person will receive instruction, tasks and guidance from a more senior manager.

In operations they will assist project and construction managers.

In commercial they will assist buyers, planners, estimators and surveyors

Achieving Results

Will set goals for self in own work environment Demonstrates enthusiasm for the job

Analytical thinking and decision making

Using personal experience and systematic approach to arrive at decisions on straightforward issues

Communication

Communicates positively with clarity and understanding Presents information in a structured way

Demonstrates confidence when communicating in own subject

Dealing with change

Positive attitude to change when presented Contributes to change in own area of work

Teamwork

Contribute to the overall team objectives Understand how to be part of a team Regularly cooperate with team members

Leadership

The capacity to assume some position of influence within a team

Managing resources

Works effectively within time and budget constraints set by others Looks to complete on schedule and recover slippage

Negotiation

The ability to discuss and agree priorities

People Development

Can respond within tested frameworks of development to identify own needs Uses personal experience to build own skills

Summary of role

Establish position as first point of contact for HR and training enquiries and provide timely and effective administrative support to the Head of HR and Head of Learning & Development Construction Central business unit employees.

Responsibilities and accountabilities

Provide effective administrative support to the Head of HR and Head of Learning & Development, other functional heads of department as appropriate Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner

Manage the new joiner process from recruitment documentation through to joining instructions and induction and deal with all local employee offers of employment using standard documentation provided

Handle maternity, paternity, adoption parental and other leave processes and queries and assist in the preparation of appropriate paperwork

Take ownership for the absence management system Manage the holiday recording system

Provide data for and prepare the monthly management information reports. Check accuracy and integrity of data by running reports to check. Follow up and correct where necessary

Updating and maintaining the HR system as and when required

Manage administrative duties for employee benefits including eye test and glasses voucher system, pensions, healthcare, car share, long service awards, recruitment reward scheme and childcare vouchers

Maintain employee files

Ensure that any mass communications to employees are completed accurately and on time

Action long service awards for example gift order, letter, certificate Coordinate eligibility to work in the UK checks in line with BIA requirements Manage the administrative side to the changes to terms and conditions process i.e. forms and letters

Manage the administration of all employee car queries and liaise with the car providers as required

Organise leavers arrangements including acknowledge resignation letter, retrieval of company property.

Provide support to the Head of HR and Head of Learning & Development with general HR transactional queries and administration as and when required i.e. responses to questionnaires/bid documents/reference requests

Deal with other correspondence and general HR administrative support as required

Qualifications, training and technical knowledge

Educated to minimum A Level or equivalent in a business related discipline Good working knowledge of company HR procedures and policies

IT literate

Familiarity with HR databases and systems

Experience of providing advice and guidance within a support function Experience of working within an HR, training function and work in a recruitment function would also be advantageous

Able to work confidentially with sensitive company information

Attributes and skills

Some supervision skills

Ability to manage a given list of tasks

Ability to work well either alone or as part of a team

Some knowledge of construction practices and standards within their subject Good writing, analytical and problem solving skills

Ability to follow oral and written instructions Ability to handle situations and problems Know when to ask for help and guidance