About BakerHicks
Ireland’s largest hospital. Europe’s most complex station development. World-class biomedical research laboratories. At BakerHicks, we provide an incredible range of design and engineering consultancy services to clients who demand exceptional results.
Specialising in complex infrastructure, process and built environments across the full project life cycle, our disciplines range from initial architecture to civil and structural, building services, specialist high voltage and process engineering services, programme management and CDM consultancy, using the latest innovations in Building Information Modelling (BIM) for the most efficient and cost-effective design.
About the role
Baker Hicks provides a managed service for a major Defence Contractors Configuration Management function. Based on the clients sites, we provide support to Document Management & Administration / CAD / BIM / Surveying / Tooling with a team of approximately 70 people. As part of the growth of the service, we have identified the need for an office trainee. The role will provide general project administration and document control support to all disciplines and department managers and to assist in the smooth and effective running of the Managed Service.
Principal responsibilities and accountabilities
- Support the CAD, Survey & Document Control teams in day to day administration activities, for example scheduling meetings, booking rooms or resources, producing and distribution of meeting minutes, , scanning of mark-up prints, loading of drawings into document management system.
- Printing and Plotting of drawings and preperation of drawing packs for issue.
- Assist with the production and collation of monthly service delivery reports
- Filing of office paperwork (hard copy/electronic)
- Assist in the collection of & processing of weekly timesheet data to align with client application requirements
- Collect and deliver post to and from the post room
- Answer Phones and take messages for the team members whilst they are away from the office
- Assist with the preperation of material for training or communication events
- Photocopying, scanning, filing & archiving documents
- Assist with the preparation of supporting documentation to accompany quotations and project files
- Assisting with the ordering of consumables as and when required
- Working with the team to continually improve the service, its delivery by means of best practice, new techniques and initiatives to drive improvement and efficiency
- Assist with consumable ordering as and when required
- Providing support to the CAD teams for administrative tasks
- Provide support to the on-site & Off-site teams in booking meetings and managing the visitor system
- Liaise daily with the Office Manager and project teams to ensure all general administration tasks are followed through
- Provide support to the office manager in the creation of Works Authorisation Documents (WADS)
Benefits
Working at BakerHicks means a chance to make your mark on some of the most exciting design and engineering projects in their sectors. Whatever your discipline, you’ll be alongside some of the most talented people in the industry.
Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. And our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:
- Company car or cash allowance
- Up to 6% matched contributory pension plan
- Life assurance scheme
- 25 days annual leave plus ability to buy additional leave
- Discount scheme (including gym membership, mobile phones etc)
- Family friendly policies
- Employee assistance
- Professional development