Senior Document Controller
Location: Welwyn Garden City
Talented people are the key to our success
About us:
Would you like to work for a progressive and ambitious company which is also one of the most successful within the UK construction and infrastructure industry?
Morgan Sindall provides construction services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves.
Opportunity:
We have a fantastic opportunity within our Construction business for an ambitious and talented Senior Document Controller within the Northern Home Counties region.
The successful candidate will be joining the existing team of passionate and dedicated construction professionals.
As a Senior Document Controller you will set up, manage and maintain project document control systems in line with company, customer and project.
We are looking for people who share our passion for the project at hand whilst also being able to work within a fun and hardworking team environment.
Responsibilities:
- Manage the balance of project allocations.
- Manage the line reporting of Document controllers
- Provide progress reports
- Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
- Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
- Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers Scan documentation and liaise with external reprographics company
- Provide projects with administration, including minute taking and event organising
- Attend our live construction projects and undertake Progress photos.
- Archive, retrieve and store documentation adhering to company standards and policies
- Check that all information complies with specified company formats, templates and standards
- Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage Assist with quality checks and audits of document databases, identifying and correcting any anomalies
- Endorse the corporate content management system ensuring business system continuity is met
- General document control activities such as photocopying, scanning, quality checking of metadata and documents
- Maintain accurate registers and actions lists
- Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
- Ensure team compliance with project document control and project document numbering procedures
- Act as focal point for all team document management matters
- Effectively communicate document management problem areas to the project team where necessary
- Provide practical help and first line training support to team members Assist with the coordination of document management across the whole project including policies, protocols and practice
- Maintain and organise hard copy document masters in the satellite project library or archives
Requirements:
- Educated to NVQ level or equivalent
- Experience with managing direct reports
- Previous Document Control experience (specific with viewpoint and 4 projects)
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Experience setting up and using electronic document management systems Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
Morgan Sindall Construction London and Home Counties
With a passion to serve customers we have developed a professional, understated approach, where our people in London and Home Counties are encouraged and rewarded to work as a team to achieve Perfect Delivery.
The success of this strategy to: find – win – deliver – repeat has yielded a healthy forward order book, giving us the stability to fully focus on strengthening our long-term work winning capability in our primary sectors of: education, public sector frameworks, civic buildings, investment linked opportunities and healthcare.
Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.
Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.
In the recruitment process all applicants are required to provide the necessary right to work information and documentation.