About BakerHicks
Ireland’s largest hospital. Europe’s most complex station development. World-class biomedical research laboratories. At BakerHicks, we provide an incredible range of design and engineering consultancy services to clients who demand exceptional results.
Specialising in complex infrastructure, process and built environments across the full project life cycle, our disciplines range from initial architecture to civil and structural, building services, specialist high voltage and process engineering services, programme management and CDM consultancy, using the latest innovations in Building Information Modelling (BIM) for the most efficient and cost-effective design.
Principal Responsibilities and Accountabilities
- Provide support to the Senior Document Controller
- Ability to produce reports about the various document control inboxes.
- Operate the document control process appropriate for each category and classification of document/ drawing to ensure effective creation, control, management, recovery and change revision control.
- Carry out routine document control activities for the company, including document release and publishing, query handling, management of transmittals, copying, scanning and library management. All in line with the Document Distribution Matrix (DDM)
- Provide support with regard to document numbering, the application of metadata, and ability to work with Document Management Systems (DMS) and on the document control procedures to be followed.
- Maintenance and checking for accuracy of existing document records.
- Support to departments in the issue receipt and tracking of all documentation both electronically and in hardcopy where applicable.
- Knowledge, Skills and Experience
- Ability to demonstrate a proven track record of document control experience
- Technical knowledge of Document Management Systems (DMS).
- Understanding of workflow for all file types.
- Understanding of British Standards, legislation, license condition requirements.
- Understanding of government legislation in relation to data protection and copyright law
- Understanding of handover process.
- Understanding of contract arrangements for the project and the deliverables associated with them.
- Understanding of security classifications.
- Able to manipulate date and expedite where necessary.
- Understanding of audit requirements and compliance.
- Ability to communicate effectively with all levels
- Ability to demonstrate document control processes and procedures on a project during different phases of the project lifecycle.
- Experienced user of MS office computer applications such as Word, Excel, Outlook, and PowerPoint.
- Educated to HNC level standard or equivalent or, appropriate qualifications in information management / document control or knowledge and experience.
Benefits
Working at BakerHicks means a chance to make your mark on some of the most exciting design and engineering projects in their sectors. Whatever your discipline, you’ll be alongside some of the most talented people in the industry.
Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. And our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:
- Structured salary progression whilst on our graduate scheme
- Company car or cash allowance
- Up to 6% matched contributory pension plan
- Life assurance scheme
- 25 days annual leave plus ability to buy additional leave
- Discount scheme (including gym membership, mobile phones etc)
- Family friendly policies
- Professional development including unlimited access to LinkedIn Learning
A MORGAN SINDALL GROUP COMPANY