Senior Document Controller
Location: National / Hybrid
Talented people are the key to our success
About us:
Would you like to work for a progressive and ambitious company which is also one of the most successful within the UK construction and infrastructure industry?
Morgan Sindall provides national construction and infrastructure services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves.
We have an exciting opportunity for a Senior Document Controller within our Energy division
Role Purpose
Set up, manage and maintain project document control systems in line with company, customer and project.
What you’ll be doing
- Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
- Input document data into standard registers ensuring that the information is accurate and up to date
- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability
- Maintain the files and control logs as required by the project
- Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
- Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers Scan documentation and liaise with external reprographics company
- Archive, retrieve and store documentation adhering to company standards and policies
- Check that all information complies with specified company formats, templates and standards
- Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage
- Assist with quality checks and audits of document databases, identifying and correcting any anomalies Endorse the corporate content management system ensuring business system continuity is met
- General document control activities such as photocopying, scanning, quality checking of metadata and documents
- Maintain accurate registers and actions lists
- Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
- Ensure team compliance with project document control and project document numbering procedures
- Act as focal point for all team document management matters
- Effectively communicate document management problem areas to the project team where necessary
- Provide practical help and first line training support to team members
- Assist with the coordination of document management across the whole project including policies, protocols and practice
- Maintain and organise hard copy document masters in the satellite project library or archives
Who we’re looking for
- Educated to NVQ level or equivalent
- Previous Document Control experience
- Experience of MS SharePoint and Viewpoint for Projects (V4P) at a practitioner level
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
- Some supervision skills
- Some knowledge of construction practices and standards
- Good writing, analytical and problem solving skills
What we can offer you
Below is a selection of benefits that are available to you at Morgan Sindall Infrastructure.
- Generous holiday entitlement with the option to buy five days
- Flexible and adaptable working
- Family friendly policies and work/life approach
- Mentoring programmes and continuous development
- Contributory pension scheme
- Annual bonus scheme up to 30%
- Recognition scheme and long service awards
- Car scheme and Private Medical Insurance
We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.
About our Energy business
We have extensive experience in upgrading and replacing energy networks, delivering asset management for major UK energy companies and network operators.
Our transmission and distribution services involve the upgrading and replacement of electricity assets both above and below ground. Within the electricity sector we install and maintain assets, including excavation, laying and jointing of cables, (fluid filled and XLPe), substations and overhead line, new build, repair and refurbishment services.
We have an exciting opportunity for you to join our team where you will have the opportunity to progress in your career. We are looking for people who share our passion on delivering great customer service whilst also being able to work within an enjoyable and hardworking team environment. Talented people are the key to our success, so if this sounds like you, apply now.
- Canterbury and Richborough
- Electricity Cabling Projects - Sizewell
- Lynemouth 275KV cable replacement
- Western Power Distribution WPD Term Contract (Excavation, Cable Laying and Reinstatement Works within WPD's West Midlands region)
- Scottish and Southern Electricity Networks (SSEN)
We are keen to speak to applicants who are eager and keen to build on their existing experience.
Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.
Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.