Document Controller
Location: England / Wales
Talented people are the key to our success
Shape the Future of the UK's Power Infrastructure
Our Energy Business Unit are delivering the backbone of tomorrow’s energy grid. We’re strengthening our engineering capability to deliver major overhead line (OHL) and transmission projects across the UK. We’re now seeking a Senior Engineering Manager (OHL) to lead engineering delivery across high-voltage transmission schemes from concept to completion.
The Role:
We are seeking a Document Controller to Set up, manage and maintain project document control systems in line with company, customer and project.
Key responsibilities:
- Coordinate all activities related to document control procedures, including technical documents, drawings, and commercial correspondence
- Input document data into standard registers, ensuring information is accurate and up to date
- Ensure controlled copies of latest approved documents and drawings are distributed to relevant staff, subcontractors, and suppliers
- Maintain documents and drawings in safe custody, preventing damage or deterioration and ensuring easy traceability
- Maintain project files and control logs as required
- Organise and file document receipts, distribution lists, project documents, and drawings in line with project and corporate naming/numbering procedures
- Issue and receive controlled documentation; log distribution and create electronic transmittals for the project team, clients, and suppliers
- Scan documentation and liaise with external reprographics companies as needed
- Archive, retrieve, and store documents according to company standards and policies
- Check all documentation complies with company formats, templates, and standards
- Support the document control team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover
- Assist with quality checks and audits of document databases, identifying and correcting anomalies
- Support the corporate content management system to ensure continuity of business systems
- Carry out general document control activities such as photocopying, scanning, and quality checking metadata and documents
- Maintain accurate document registers and action lists
- Perform routine administrative tasks including document release, technical query handling, transmittals, and managing the local document library
- Ensure team compliance with document control and numbering procedures
- Act as the focal point for all team document management matters
- Communicate document management issues effectively to the project team
- Provide practical support and first-line training on document management systems and procedures
- Assist in coordinating document control policies, protocols, and practices across the project
- Maintain and organise hard copy document masters in the satellite project library or archives
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The Candidate:
- Educated to NVQ level or equivalent
- Previous Document Control experience
- Knowledge in use of spreadsheets, database, word processing and selected job specific software
- Experience setting up and using electronic document management systems
- Ability to keep clear and accurate records and reports
- Ability to use computer and rapidly input data and retrieve records and information
What's in it for you?
Below is a selection of benefits that are available to you at Morgan Sindall Infrastructure.
- Generous holiday entitlement with the option to buy five days
- Flexible and adaptable working
- Family friendly policies and work/life approach
- Mentoring programmes and continuous learning support
- Contributory pension scheme
- Annual bonus scheme (up to 30%)
- Recognition scheme and long service awards
- Car scheme and Private Medical Insurance (if applicable to role)
- We also provide the option to participate in our share-save scheme; discounts including cycle to work and gym membership; a support and advice service for colleagues and their families, and more.
About our Energy business unit
We have extensive experience in upgrading and replacing energy networks, delivering asset management for major UK energy companies and network operators.
Our transmission and distribution services involve the upgrading and replacement of electricity assets both above and below ground. Within the electricity sector we install and maintain assets, including excavation, laying and jointing of cables, (fluid filled and XLPe), substations and overhead line, new build, repair and refurbishment services.
We have an exciting opportunity for you to join our team where you will have the opportunity to progress in your career. We are looking for people who share our passion on delivering great customer service whilst also being able to work within an enjoyable and hardworking team environment. Talented people are the key to our success, so if this sounds like you, apply now.
Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.
Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.