Job Title: Information Controller
Location: Glasgow with visits to Helensburgh
Morgan Sindall Infrastructure
Morgan Sindall Infrastructure delivers some of the UK’s most complex and critical infrastructure across six core sectors. From working on projects and long-term frameworks, we believe in connecting people, places and communities through responsible infrastructure. Our people are our business. We leverage their expertise to design and deliver safe, resilient infrastructure through innovative solutions. Morgan Sindall Infrastructure is part of Morgan Sindall Group plc, a leading UK construction and regeneration group with revenue of over £3 billion.
Clyde 2070
Clyde 2070 presents a rare and exciting opportunity to design and develop an existing site / base with needs to sustain operations for generations to come, moving beyond piecemeal investment to architecting a capability that is fit for purpose, efficient, resilient, safe, secure and improves the working lives of those afloat and ashore. To make the most of this opportunity Clyde 2070 must plan and deliver transformation from the outset and manage the consequent impact on all aspects of life and work at the site / base.
This must start by developing a vision for its future state, covering how the site / base will best operate in the future, how people will live, work and train, and how the wider ecosystem will function. Clyde 2070 must engage a broad stakeholder community to determine this vision and capture the associated user and system requirements for every change to the maritime support capability delivered by the site / base. These requirements will include the infrastructure, but must also address the tools, information, processes, training, logistics, transport, supply chain and other enablers for the future operating model.
Contractor Enablement
As part of the Clyde 2070 mission, it is envisaged that there will be a significant amount of complex, concurrent transport, logistics, welfare and accommodation activities, both of a temporary and permanent capacity. Consequently, it is proposed that Clyde 2070 establishes a Transport & Logistics and Welfare & Accommodation delivery programmes to support enterprise master planning strategic decisions and ensure a consistent and integrated approach.
Job description
Responsibilities:
Administering QA Checks across all submissions to the Project Information Model Common Data Environment, Viewpoint for Projects.
Coordinate all activities in line with the Document Management Plan.
Production of reports highlighting items requiring action, or are now overdue, and issuing to the action owners.
Management and issue of Information Transmittals in line with prescribed project distribution.
Updating of Task Information Delivery Plans for the Project Team and assisting the Senior Information Manager with collection and collation.
Security minded approach to processing and handling all information and correspondence, in line with established requirements for each classification and level of sensitivity.
Providing guidance on document requirements in line with the Document Management Plan
Providing support to all end users of Viewpoint for Projects, mainly troubleshooting issues or providing guidance
Act as the main point of contact for ongoing support and coaching relating to Document Control activities, including third parties such as client teams, designers, and subcontractors
Maintain documents and drawings within the Project Site Offices under safe custody without any damage or deterioration, with easy traceability.
Effectively control and store information within the internal SharePoint site to allow for easy retrieval through searchable metadata and tags.
Assist the Senior Information Manager with the archiving of information in line with the Data Retention and Archiving strategy.
Maintaining regular communication and good rapport with the Client’s Document Control team and proactively resolving any issues or queries that arise.
Other:
Due to the responsibilities, the role would be based in the Glasgow City Centre office for a minimum 3 days with 2 day available to work from home.
Qualities
Experience working with OFFICIAL and OFFICIAL-SENSITIVE information, and associated handling requirements.
Diverse and clear communication skills with experience of effective communication with multidisciplinary design teams, client teams, subcontractors, and the wider supply chain.
Experience of working on projects with large volumes of data and information from various sources.
Ability to handle a variety of situations at one given time, and to do so efficiently.
Competent user of Viewpoint for Projects, or strong experience within another Electronic Document Management System (i.e. Asite).
Awareness of ISO19650 and preferably a working knowledge of how it is adhered to across the lifecycle of a project.